Administration Officer – Orleans Campus
Position Type: Full Time – 18-month maternity leave replacement
(May 15, 2019 to November 30, 2020)
Date Ad Posted: January 30, 2019    Application Deadline: April 5, 2019
Job Region: ON – Ottawa Area
Location(s): Ottawa – Orleans
Years Experience: 5

The Ottawa School of Art (OSA) is a community-based institution dedicated to fine arts education for students of all ages and abilities. The School runs five major educational programs and a public gallery space. We are looking for a well-organized individual with excellent communications and interpersonal skills able to work in a fast-paced team oriented environment.

Responsibilities:

  • Working with the Executive Director and the Registrar, will develop and coordinate programming directions and course and camp schedules for each term
  • Working with the ED, will develop recommendations to expand existing courses and programming
  • Supervise registration procedures, course cancellations and pro rate offerings for each term at Orleans campus
  • Manage and track the overall budget for the Orleans campus
  • Prepare and distribute teaching contracts and deal with instructors’ needs
  • Produce class schedules and listings and enter data into OSA registration database
  • Prepare the payroll information for the Finance Officer every two weeks
  • Provide class schedules and course information for publicity and term calendars
  • Ensure staff training and supervision, general office functions, classroom/equipment maintenance and related matters
  • Establish and maintain customer service standards
  • Support the coordination of gallery exhibits and openings and the translation/revision of related promotional materials
  • Coordinate promotional events (school visits, Fête Frissons, Halloween event, etc.) and related promotional and marketing activities as required
  • Assist with the translation and proofreading of all French language content for OSA documents, texts and website
  • Supervise and coordinate the Arts Fundamentals Certificate program
  • Enforce Health and Safety and WHMIS standards
  • Be an active member of the Shenkman Arts Centre Advisory Committee and take part in regular meetings, discussions and long-term planning for the Centre

Qualifications:

  • Minimum experience of 5 years in office and staff management
  • College certificate in office management or equivalent experience
  • Excellent communication and interpersonal skills
  • Proven computer skills in database, spreadsheet and word-processing software
  • Bilingualism is required
  • Ability to work in a team environment
  • Strongly self-motivated

This is a maternity leave replacement position (18 months). The salary will be based on training and experience but will be competitive in the NFP sector. The position is full-time and normal hours of work are 9 am to 5 pm Monday to Friday. The job does require the employee to work extra hours from time to time.

The Ottawa School of Art thanks all those who apply. Only those selected for further consideration will be contacted. OSA is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. OSA offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by OSA regarding a job opportunity, please advise prior to the interview if you require any accommodation.

Application:
Please submit your application on the Charity Village website: https://charityvillage.com/app/
Applications done by email, mail or in person won’t be accepted.